Open Booster Committee Chair Positions
Open Booster Committee Chair Positions
Click on the position name for a detailed description.
Choir Awards Banquet Chair
The Choir Awards Banquet Chair spearheads a committee that works with the Director, Booster Board, and Choir Council to coordinate all needs regarding our year-end banquet. This includes reserving the venue, coordinating with food vendors, equipment rentals, decorating along with choir council, coordinating/ordering awards with director, and coordinating volunteers.
Skills: willingness/ability to help; organized; good with vendor relations; light research; ability to delegate
Duties:
Coordinates with the Director and Booster Board to secure the venue (usually the Bridgeport Clubhouse) ahead of time
Forms a planning committee that will take care of arranging the following: catering, DJ, tablecloths, photo booth, lights, etc.
Works with the Communications Chair to get the word out using email newsletter, flyers, and social media
Follows up with vendors as needed
Coordinates with the Volunteers Chair and Choir Council to gather volunteers to decorate the event space and to work the event
Coordinates with the Choir Director to organize awards, slideshow, etc.
Keeps track of expenses and ticket sales
Hours Needed: Around late March/early April, this person should put together a committee and start working to secure a venue and date as well reach out to vendors. This will take a few hours weekly leading up to the actual event in May. About 2 hours monthly to attend board meetings.
Active Months: March-May
Festivals Chair
The Festivals Chair works with the Director, school administration, Booster Board, and Choir Council to coordinate all needs regarding choir festivals and festival travel. This includes bus scheduling/driver scheduling, chaperones, festival times and schedule, festival applications and fees, and possible travel and hotel bookings. Some examples of festivals that the choir participates in are: Music in the Parks, Central Coast Choral Festival at Cal Poly, Cuesta Jazz Festival, Oceanside Jazz Festival, Fullerton Jazz Festival, Verdugo Hills A Capella Scholarship Festival, Hart Encore Show Choir, etc.
Skills: willingness/ability to help; organized; good communication skills; good with spreadsheets; good with travel research and planning
Duties:
Works closely with the Director and Booster Board to get the latest Festival and travel information
Books hotel and other travel arrangements for the Choir as needed
Processes festival applications and fees as needed
Coordinates with the School Administration and the Director to schedule the bus/driver for an event as needed
Works with the Director to put together an informational packet which includes the itinerary, student contract, and permission slip which will be distributed to students and their parents
Coordinates with the Chaperones Chair to make sure there are enough chaperones for a given event
Works with the Booster Board, Director, and ASB Liaison to collect and track payment per student
Hours Needed: 5 hours or more a month during active months. About 2 hours monthly to attend board meetings.
Active Months: October, January, February, March, April (festival season)
Fundraiser Sales Chair
The Fundraiser Sales Chair coordinates with the Choir Director, Booster Board, and Choir Council to schedule fundraiser sales like Restaurant Nights, Krispy Kreme, See's Candies, World's Finest Chocolates, SnapRaise, etc.
Skills: willingness/ability to help, super organized; good with vendor relations; ability to delegate
Duties:
Coordinates with the Director, Booster Board, and Choir Council to schedule sales events
Gathers order forms and places order
Designates a person to pick up order (Krispy Kreme, See's Candies, etc.) at the specified date and time
Reaches out to vendors and follows up as needed
Researches restaurants that participate in fundraisers
Schedules Restaurant Nights with participating restaurants
Works with the Communications Chair to get the word out using email newsletter, flyers, and social media
Coordinates with the Volunteers Chair and Choir Council to gather volunteers as needed
Suggests ideas on new fundraiser sales we can do
Works closely with the ASB Liaison to collect and track payment from students for Student Fundraisers (Krispy Kreme, See's Candies, World's Finest Chocolates, SnapRaise)
Hours Needed: 2-3 hours monthly. About 2 hours monthly to attend board meetings.
Active Months: Throughout the school year as needed
Spiritwear and Merchandise Chair
The Spiritwear and Merchandise Chair works with the Choir Director, Booster Board, and vendors to coordinate and schedule spiritwear and merchandise sales throughout the year. We typically schedule spiritwear sales twice during the year - in August and again just before or after the new year. We sell merchandise during our concerts.
Skills: willingness/ability to help, good with spreadsheets, good with vendor relations, light research
Duties:
Researches ideas on merchandise to sell
Coordinates graphic design needs for merchandise sales (pins, water bottles, bags, etc.)
Places orders with vendors, counts and sorts items when received and prepares them for sale
Follows up with vendors as needed to correct errors
Keeps track of inventory
NOTE: This person will not be responsible for the actual selling of merchandise. That task will be taken care of by Concessions team.
Hours Needed: A few hours as needed to coordinate with vendors and order items, about 5 hours to inventory items and sort for distribution or sale. About 2 hours monthly to attend board meetings.
Active Months: Throughout the school year as needed
Sponsorship Chair
The Sponsorship Chair works with local families and businesses, the Booster Board, and Choir Director on Sponsorships.
Skills: willingness/ability to help, great communication skills, organized
Duties:
Accept donations from local families and businesses at different sponsorship levels
Coordinate with the Booster Board and Choir Director on sponsorship fulfillment.
Hours Needed: 2-3 hours monthly. About 2 hours monthly to attend board meetings.
Active Months: Throughout the school year as needed