Open Booster Committee Chair Positions

The Choir Awards Banquet Chair spearheads a committee that works with the Director, Booster Board, and Choir Council to coordinate all needs regarding our year-end banquet. This includes reserving the venue, coordinating with food vendors, equipment rentals, decorating along with choir council, coordinating/ordering awards with director, and coordinating volunteers.

Skills: willingness/ability to help; organized; good with vendor relations; light research; ability to delegate

Duties: 

• Coordinates with the Director and Booster Board to secure the venue (usually the Bridgeport Clubhouse) ahead of time

• Forms a planning committee that will take care of arranging the following: catering, DJ, tablecloths, photo booth, lights, etc.

• Works with the Communications Chair to get the word out using email newsletter, flyers, and social media

• Follows up with vendors as needed

• Coordinates with the Volunteers Chair and Choir Council to gather volunteers to decorate the event space and to work the event

• Coordinates with the Choir Director to organize awards, slideshow, etc.

• Keeps track of expenses and ticket sales

Hours Needed:  Around late March/early April, this person should put together a committee and start working to secure a venue and date as well reach out to vendors. This will take a few hours weekly leading up to the actual event in May. About 2 hours monthly to attend board meetings. 

Active Months: March-May

The Festivals Chair works with the Director, school administration, Booster Board, and Choir Council to coordinate all needs regarding choir festivals and festival travel. This includes bus scheduling/driver scheduling, chaperones, festival times and schedule, festival applications and fees, and possible travel and hotel bookings. Some examples of festivals that the choir participates in are: Music in the Parks, Central Coast Choral Festival at Cal Poly, Cuesta Jazz Festival, Oceanside Jazz Festival, Fullerton Jazz Festival, Verdugo Hills A Capella Scholarship Festival, Hart Encore Show Choir, etc. 

Skills: willingness/ability to help; organized; good communication skills; good with spreadsheets; good with travel research and planning

Duties: 

• Works closely with the Director and Booster Board to get the latest Festival and travel information

• Books hotel and other travel arrangements for the Choir as needed

• Processes festival applications and fees as needed

• Coordinates with the School Administration and the Director to schedule the bus/driver for an event as needed

• Works with the Director to put together an informational packet which includes the itinerary, student contract, and permission slip which will be distributed to students and their parents

• Coordinates with the Chaperones Chair to make sure there are enough chaperones for a given event

• Works with the Booster Board, Director, and ASB Liaison to collect and track payment per student

Hours Needed:  5 hours or more a month during active months. About 2 hours monthly to attend board meetings.

Active Months: October, January, February, March, April (festival season)

The Fundraiser Sales Chair coordinates with the Choir Director, Booster Board, and Choir Council to schedule fundraiser sales like Restaurant Nights, Krispy Kreme, See's Candies, World's Finest Chocolates, SnapRaise, etc. 

Skills: willingness/ability to help, super organized; good with vendor relations; ability to delegate

Duties: 

• Coordinates with the Director, Booster Board, and Choir Council to schedule sales events

• Gathers order forms and places order

• Designates a person to pick up order (Krispy Kreme, See's Candies, etc.) at the specified date and time

• Reaches out to vendors and follows up as needed

• Researches restaurants that participate in fundraisers

• Schedules Restaurant Nights with participating restaurants

• Works with the Communications Chair to get the word out using email newsletter, flyers, and social media

• Coordinates with the Volunteers Chair and Choir Council to gather volunteers as needed

• Suggests ideas on new fundraiser sales we can do

• Works closely with the ASB Liaison to collect and track payment from students for Student Fundraisers (Krispy Kreme, See's Candies, World's Finest Chocolates, SnapRaise)

Hours Needed:  2-3 hours monthly.  About 2 hours monthly to attend board meetings. 

Active Months: Throughout the school year as needed

The Spiritwear and Merchandise Chair works with the Choir Director, Booster Board, and vendors to coordinate and schedule spiritwear and merchandise sales throughout the year. We typically schedule spiritwear sales twice during the year - in August and again just before or after the new year. We sell merchandise during our concerts.

Skills: willingness/ability to help, good with spreadsheets, good with vendor relations, light research

Duties: 

• Researches ideas on merchandise to sell

• Coordinates graphic design needs for merchandise sales (pins, water bottles, bags, etc.)

• Places orders with vendors, counts and sorts items when received and prepares them for sale

• Follows up with vendors as needed to correct errors

• Keeps track of inventory

• NOTE: This person will not be responsible for the actual selling of merchandise. That task will be taken care of by Concessions team.

Hours Needed: A few hours as needed to coordinate with vendors and order items, about 5 hours to inventory items and sort for distribution or sale. About 2 hours monthly to attend board meetings. 

Active Months: Throughout the school year as needed

The Sponsorship Chair works with local families and businesses, the Booster Board, and Choir Director on Sponsorships.

Skills: willingness/ability to help, great communication skills, organized

Duties: 

• Accept donations from local families and businesses at different sponsorship levels

• Coordinate with the Booster Board and Choir Director on sponsorship fulfillment.

Hours Needed: 2-3 hours monthly.  About 2 hours monthly to attend board meetings. 

Active Months: Throughout the school year as needed